Employee Reimbursements
Travel Allowances, Mileage, and Per Diem Rates
In order to travel on College business, all employees must first complete the appropriate forms Travel Request Form, and obtain approval PRIOR to travel. This includes a day trip. Expenses are reimbursed at rates set forth by the Robeson Community College Board of Trustees and the State of North Carolina. Travel Tips
Transportation by Vehicle
College travelers are encouraged to utilize school vehicles first, then the use of the State Contract with Enterprise second (https://partners.rentalcar.com/stateofnorthcarolina/#/), and personal vehicle third.
Mileage
When a personal vehicle is used, the mileage rate is .40 per mile.
Reimbursement
All reimbursement requests (enter Trip Reimbursement Form) shall be filed for approval and payment within thirty (30) days after the travel period has ended, as reflected on the approved travel authorization or June 30th, whichever comes first.
The Accounts Payable department prints checks every Thursday. Checks are released by 3:00 pm the next business day. The release date may vary depending on holidays and school closures. Our payment terms are net 30 days.
For more information, please see 6.3.4.1 Procedure – Travel Transportation and Allowances.
What are the per diem rates?
The following schedule shall be used for reporting allowable per diem expenses incurred while traveling on official state business:
| Expense | In-State | Out of State |
| Breakfast | $10.10 | $10.10 |
| Lunch | $13.30 | $13.30 |
| Dinner | $23.10 | $26.30 |
| Lodging | $89.10 | $105.20 |
| Maximum Daily Allowance | $135.60 | $154.90 |
Will I be reimbursed for meals?
To receive breakfast, you must leave prior to 6:00 a.m. To receive lunch, you must leave prior to noon on the day of departure or return after 2:00 p.m. on the day of return. To receive dinner, you must leave prior to 5:00 p.m. on the day of departure or return after 8:00 p.m. on the day of return.
*Meals are not reimbursed for a one-day trip.
Do I need to include the agenda?
Yes, please attach the agenda. If meals are included in the registration payment, they are not reimbursable.
