Accounts Payable And Vendor Services
Robeson Community College conducts business with many vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing these business relationships. The Business Office manages all aspects of vendor invoicing, including:
- New Vendors. Establishes protocols of enrollment for vendors into the payment system.
- Independent Contractors. Reviews and approves the enrollment of contractors who render services for the College.
- 1099 Misc. Tax Forms. Oversight and compliance for non-employees who receive payment from the College.
- Voucher Approvals and Payments. Reviews and approves all business and employee expenses to ensure State and Federal compliance.
The Accounts Payable department is responsible for the timely and accurate processing of expenditures in accordance with state, federal, and College policies and procedures. Our goal is to process payments so that vendor terms are honored and cash discounts are taken. We are committed to providing quality services to vendors and to responding promptly to all requests for information.
Please submit invoices to accountspayable@robeson.edu. Emailing invoices is strongly encouraged; however, if you do not have access to email, please mail invoices to Robeson Community College, PO Box 1420, Lumberton, NC 28359. Please include the purchase order or blanket order number on all invoices.
The Accounts Payable department prints checks every Thursday. Checks are released by 3:00 pm the next business day. The release date may vary depending on holidays and school closures. Our payment terms are net 30 days.
All vendors must have a W-9 on file. Please update Form W-9 if there are any changes: W-9
The Business Office processes all vendor payments for Robeson Community College. In order to pay, we need the following:
- An invoice from the vendor. This can be mailed or emailed to….
- A purchase order or a blanket order. We do not pay invoices without one.
- Proof of receipt.
We mail checks for vendor payments on Thursdays. Dates may vary depending on weekends, holidays, and school closures. Our payment terms are Net 30 Days.
NOTE: To expedite payment, vendors should include the purchase order or blanket order number on their invoice.
The North Carolina Community College System is not tax-exempt. Sales tax must be paid where appropriate.
Where should I send my invoice?
Email your invoice to accountspayable@robeson.edu, or mail your invoices to
Robeson Community College
PO Box 1420
Lumberton, NC 28359
Please include the purchase order or blanket order number on all invoices.
My check was lost or damaged. Who do I contact?
Vanessa Singletary
How do I update my vendor profile?
Vendor profiles may be edited or updated with NC E-procurement by calling their customer service at 1-888-21-7440 option 2. Please send Form W-9 to accountspayable@robeson.edu as well.
When will I receive Form 1099-MISC, Form 1099-NEC?
The IRS regulations mandate that Form 1099-MISC and Form 1099-NEC be distributed no later than January 31 of the year following payment. All forms will be mailed via the United States Postal Service (USPS). Please allow time for delivery.
Why did I receive Form 1099-MISC?
You received Form 1099-MISC because you received payments totaling at least $600, excluding nonemployee compensation (which is reported separately on Form 1099-NEC). The form is provided by Robeson Community College to the IRS and the person or business that received the payment.
Why did I receive Form 1099-NEC?
Recipients receive a 1099-NEC if they are paid more than $600 in nonemployee compensation in one year. Independent contractors, freelancers, sole proprietors, and self-employed individuals are a few examples of “nonemployees”.
How can I get a copy of Form 1099-MISC or Form 1099-NEC?
Please email accountspayable@robeson.edu to request a copy of the forms.
